Difference between revisions of "3) Organizational Infrastructure"
From CLOCKSS Trusted Digital Repository Documents
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= 3) Organizational Infrastructure = | = 3) Organizational Infrastructure = | ||
| − | + | == 3.1) Governance and Organizational Viability == | |
| − | [[3.2 | + | * [[3.1.1 Mission statement | 3.1.1 - The repository shall have a mission statement that reflects a commitment to the preservation of, long term retention of, management of, and access to digital information.]] |
| + | * [[3.1.2 Preservation strategic plan | 3.1.2 - The repository shall have a Preservation Strategic Plan that defines the approach the repository will take in the long-term support of its mission.]] | ||
| + | * [[3.1.2.1 Succession, contigency, escrow plans | 3.1.2.1 - The repository shall have an appropriate, formal succession plan, contingency plans, and/or escrow arrangements in place in case the repository ceases to operate or the governing or funding institution substantially changes its scope.]] | ||
| + | * [[3.1.2.2 Monitor environment for time to deploy succession, contingency, escrow | 3.1.2.2 - The repository shall monitor its organizational environment to determine when to execute its formal succession plan, contingency plans, and/or escrow arrangements.]] | ||
| + | * [[3.1.3 Collection policy | 3.1.3 - The repository shall have a Collection Policy or other document that specifies the type of information it will preserve, retain, manage and provide access to.]] | ||
| − | + | == 3.2) Organizational Structure & Staffing == | |
| − | [[3. | + | * [[3.2.1 Identified duties and appointed staff | 3.2.1 - The repository shall have identified and established the duties that it needs to perform and shall have appointed staff with adequate skills and experience to fulfill these duties.]] |
| + | * [[3.2.1.1 Identified and established duties | 3.2.1.1 -The repository shall have identified and established the duties that it needs to perform.]] | ||
| + | * [[3.2.1.2 Appropriate number of staff | 3.2.1.2 - The repository shall have the appropriate number of staff to support all functions and services.]] | ||
| + | * [[3.2.1.3 Professional development program | 3.2.1.3 - The repository shall have an active professional development program in place that provides staff with skills and expertise development opportunities.]] | ||
| − | [[3.5) Contracts, Licenses, and Liabilities]] | + | == 3.3) Procedural Accountability & Preservation Policy Framework == |
| + | |||
| + | * [[3.3.1 Designated community | 3.3.1 - The repository shall have defined its Designated Community and associated knowledge base(s) and shall have these definitions appropriately accessible.]] | ||
| + | * [[3.3.2 Preservation policies | 3.3.2 - The repository shall have Preservation Policies in place to ensure its Preservation Strategic Plan will be met.]] | ||
| + | * [[3.3.2.1 Review and update preservation policies | 3.3.2.1 - The repository shall have mechanisms for review, update, and ongoing development of its Preservation Policies as the repository grows and as technology and community practice evolve.]] | ||
| + | * [[3.3.3 Documented history of changes | 3.3.3 - The repository shall have a documented history of the changes to its operations, procedures, software, and hardware.]] | ||
| + | * [[3.3.4 Commit to transparency | 3.3.4 - The repository shall commit to transparency and accountability in all actions supporting the operation and management of the repository that affect the preservation of digital content over time.]] | ||
| + | * [[3.3.5 Information integrity measurements | 3.3.5 - The repository shall define, collect, track, and appropriately provide its information integrity measurements.]] | ||
| + | * [[3.3.6 Self-assessment and external certification | 3.3.6 - The repository shall commit to a regular schedule of self-assessment and external certification.]] | ||
| + | |||
| + | == 3.4) Financial Sustainability == | ||
| + | |||
| + | * [[3.4.1 Business planning processes | 3.4.1 - The repository shall have short- and long-term business planning processes in place to sustain the repository over time.]] | ||
| + | * [[3.4.2 Financial transparency, compliance, and audits | 3.4.2 - The repository shall have financial practices and procedures which are transparent, compliant with relevant accounting standards and practices, and audited by third parties in accordance with territorial legal requirements.]] | ||
| + | * [[3.4.3 Risk, benefit, investment, expenditure | 3.4.3 - The repository shall have an ongoing commitment to analyze and report on risk, benefit, investment, and expenditure (including assets, licenses, and liabilities).]] | ||
| + | |||
| + | == 3.5) Contracts, Licenses, and Liabilities == | ||
| + | |||
| + | * [[3.5.1 Contracts or deposit agreements for content | 3.5.1 - The repository shall have and maintain appropriate contracts or deposit agreements for digital materials that it manages, preserves, and/or to which it provides access.]] | ||
| + | * [[3.5.1.1 Contracts or deposit agreements for preservation rights | 3.5.1.1 - The repository shall have contracts or deposit agreements which specify and transfer all necessary preservation rights, and those rights transferred shall be documented.]] | ||
| + | * [[3.5.1.2 Completeness of agreements with depositors | 3.5.1.2 - The repository shall have specified all appropriate aspects of acquisition, maintenance, access, and withdrawal in written agreements with depositors and other relevant parties.]] | ||
| + | * [[3.5.1.3 Policies about preservation responsibility | 3.5.1.3 - The repository shall have written policies that indicate when it accepts preservation responsibility for contents of each set of submitted data objects.]] | ||
| + | * [[3.5.1.4 Policies about liability and rights challenges | 3.5.1.4 - The repository shall have policies in place to address liability and challenges to ownership/rights.]] | ||
| + | * [[3.5.2 Track and manage property rights/restrictions | 3.5.2 - The repository shall track and manage intellectual property rights and restrictions on use of repository content as required by deposit agreement, contract, or license.]] | ||
Latest revision as of 00:05, 22 September 2013
Contents |
3) Organizational Infrastructure
3.1) Governance and Organizational Viability
- 3.1.1 - The repository shall have a mission statement that reflects a commitment to the preservation of, long term retention of, management of, and access to digital information.
- 3.1.2 - The repository shall have a Preservation Strategic Plan that defines the approach the repository will take in the long-term support of its mission.
- 3.1.2.1 - The repository shall have an appropriate, formal succession plan, contingency plans, and/or escrow arrangements in place in case the repository ceases to operate or the governing or funding institution substantially changes its scope.
- 3.1.2.2 - The repository shall monitor its organizational environment to determine when to execute its formal succession plan, contingency plans, and/or escrow arrangements.
- 3.1.3 - The repository shall have a Collection Policy or other document that specifies the type of information it will preserve, retain, manage and provide access to.
3.2) Organizational Structure & Staffing
- 3.2.1 - The repository shall have identified and established the duties that it needs to perform and shall have appointed staff with adequate skills and experience to fulfill these duties.
- 3.2.1.1 -The repository shall have identified and established the duties that it needs to perform.
- 3.2.1.2 - The repository shall have the appropriate number of staff to support all functions and services.
- 3.2.1.3 - The repository shall have an active professional development program in place that provides staff with skills and expertise development opportunities.
3.3) Procedural Accountability & Preservation Policy Framework
- 3.3.1 - The repository shall have defined its Designated Community and associated knowledge base(s) and shall have these definitions appropriately accessible.
- 3.3.2 - The repository shall have Preservation Policies in place to ensure its Preservation Strategic Plan will be met.
- 3.3.2.1 - The repository shall have mechanisms for review, update, and ongoing development of its Preservation Policies as the repository grows and as technology and community practice evolve.
- 3.3.3 - The repository shall have a documented history of the changes to its operations, procedures, software, and hardware.
- 3.3.4 - The repository shall commit to transparency and accountability in all actions supporting the operation and management of the repository that affect the preservation of digital content over time.
- 3.3.5 - The repository shall define, collect, track, and appropriately provide its information integrity measurements.
- 3.3.6 - The repository shall commit to a regular schedule of self-assessment and external certification.
3.4) Financial Sustainability
- 3.4.1 - The repository shall have short- and long-term business planning processes in place to sustain the repository over time.
- 3.4.2 - The repository shall have financial practices and procedures which are transparent, compliant with relevant accounting standards and practices, and audited by third parties in accordance with territorial legal requirements.
- 3.4.3 - The repository shall have an ongoing commitment to analyze and report on risk, benefit, investment, and expenditure (including assets, licenses, and liabilities).
3.5) Contracts, Licenses, and Liabilities
- 3.5.1 - The repository shall have and maintain appropriate contracts or deposit agreements for digital materials that it manages, preserves, and/or to which it provides access.
- 3.5.1.1 - The repository shall have contracts or deposit agreements which specify and transfer all necessary preservation rights, and those rights transferred shall be documented.
- 3.5.1.2 - The repository shall have specified all appropriate aspects of acquisition, maintenance, access, and withdrawal in written agreements with depositors and other relevant parties.
- 3.5.1.3 - The repository shall have written policies that indicate when it accepts preservation responsibility for contents of each set of submitted data objects.
- 3.5.1.4 - The repository shall have policies in place to address liability and challenges to ownership/rights.
- 3.5.2 - The repository shall track and manage intellectual property rights and restrictions on use of repository content as required by deposit agreement, contract, or license.
